HVAC business software and online solutions

Organize your complex work in a quick and simple way. IKOL software gives you convenient and easy-to-use features to manage your HVAC business.

Online service booking
Quick quotations
HVAC management software
Communication & customer relationship management
Your own website with unique web address
Convenient e-payment options & more

Online Service Booking

Online HVAC booking made smarter

Ease the process of scheduling service appointments with our AI-driven booking feature integrated with your HVAC business software. As your clients encounter issues, they can use AI chat linked to your HVAC booking system. The AI not only suggests appropriate services based on the chat but also fills in booking details automatically, streamlining the process. It’s the first step in understanding their needs and responding effectively.

Effortless HVAC booking via AI chat
Intelligent service suggestions and autofill details
Set your availability and let clients pick convenient timeslots

Illustration of selecting a service and timeslot in a mobile app UI

Communication Platform for HVAC Business

Enhanced customer communication with AI

Up to 75% of HVAC companies overlook potential client contact requests. With IKOL HVAC software for small businesses and advanced AI chat assistant, you'll never miss an opportunity. Our AI ensures messages are promptly recognized and not lost. It responds instantly to inquiries, guiding clients through booking processes or providing information. Customize its behavior to suit your business style and watch as it transforms each interaction into a potential sale.

AI-driven instant response to contact requests
Maintain continuous engagement with all clients
Intelligent responses to inquiries, enhancing customer satisfaction and engagement

Customer Relationship Management

Remember your clients

Have you installed or repaired the HVAC system for your new clients? Don’t let them forget about regular maintenance and conservation. With IKOL you can easily store and access information, keep in touch with your clients, and remind them about regular check-ups.

Store job descriptions, service agreements, and invoices
Easily access and track your customer history
Contact and remind your clients about possible maintenance or service visits

HVAC services

Catalog of your services

You don't need to create them from scratch. Feel free to use them on your website and make adjustments to their descriptions, prices, and service duration so that they fit your business best.

HVAC online quotation

From new system installation and replacement to repairs, maintenance, and duct cleaning, we provide a full range of indoor air solutions to make sure that your house is cozy and secure. If you are considering some actions related to your HVAC system in your new or existing building, but do not know where to start, ask our professionals for guidance. Our licensed and experienced contractors provide online quotations regarding HVAC systems and our services. In the quote, you will get initial information about the cost of equipment, our rate, and labor materials that would be used during the service.

HVAC consultation on installation & replacement

Whether you plan a completely new installation or you want to replace your existing HVAC system, you need to know everything about one of the largest investments in your home. From understanding your desires to sizing the equipment and preparing an estimate, we are here to help you find the right solution for your home. Schedule a consultation with our expert at your house to learn what is needed for a complete service and how long it will take. While meeting with our technicians, you will get detailed information about the current trends, customs, and solutions related to HVAC systems to make sure your home gets maximum safety, comfort, and efficiency.

HVAC service call

The comfort of spending time at home relies heavily on the performance of your heating and cooling system. Whenever your HVAC system starts giving you trouble or its efficiency drops, do not hesitate and turn to our team of experienced technicians before it completely breaks. We have expertise in repairing and maintaining various HVAC units, including furnaces, air conditioners, boilers, and heat pumps. During the service, our technicians will quickly diagnose and address your HVAC system issues. Before any work begins, we explain all of the options available to keep your system working well. The diagnostic fee does not apply to parts and repairs.

HVAC emergency service

No one likes feeling too hot or cold in their own homes. When your HVAC system has troubles during the most frigid or hottest time of the year, don’t wait until Monday morning to get things fixed. You can relax much earlier. We provide our after-hours service to handle your emergency and provide you with the assistance of our highly skilled and certified technicians. During the service, we diagnose your unit, review all the details regarding your system, and repair your unit right on the spot. Emergency service is available outside of regular business hours. The diagnostic fee does not apply to parts and repairs.

Electric furnace installation or replacement

Make sure that you are prepared for the coming winter season. Our technicians provide a comprehensive service of electric furnace installation or replacement. An electric furnace is a long-serving and efficient heating system that requires very little maintenance and has a long lifespan. Using electricity, the furnace heats the air and distributes it through your house via a duct system. To provide you with maximum convenience and safety, an electric furnace should be located in the basement, mechanical room, or closet if it is to be installed on the main level.

Boiler system installation or replacement

If you are already a boiler system user or you just think about installing a more traditional HVAC system in your house, do not hesitate and contact us before the cold weather strikes. Our company provides professional boiler system installation or replacement. Depending on the size of your house and your specific needs, we can install or replace gas, electric, and oil-fired boilers. This type of heating system delivers hot water, using available energy sources, and distributes it through pipes to baseboards or radiators located in rooms. Important note while considering boiler installation: the boiler system needs a minimum temperature above freezing to prevent pipes and radiators from cracking.

Gas furnace installation or replacement

Are you looking for a reliable heating system to be installed in your new house? Or do you think that your existing system is about to quit? Our experts provide comprehensive gas furnace installation or replacement, customized to the size of your house and your specific needs. The furnace heats the air using natural gas or propane and distributes it through your house via duct system. That efficient, long-serving, and cost-effective heating system can also be paired with a cooling system in your home. To provide you with maximum convenience and safety, the gas furnace should be located in the basement, mechanical room, or closet if it is to be installed on the main level.

Oil furnace installation or replacement

Are you dreaming about warm air flowing through your house? The oil furnace is an excellent way for you to go, especially if you are the owner of a spacious home or property. An oil-fired furnace heats the air and distributes it through the house via your interior ductwork. It is a long-serving, efficient, and reliable heating system. Our team of skilled and experienced technicians offers comprehensive furnace installation to new buildings or furnace replacement in your existing heating system. To provide you with maximum convenience and safety, an oil furnace should be located in the basement, mechanical rooms, or closet if it is to be installed on the main level.

Electric radiant floor heating installation

Have you ever dreamed about stepping on a warm floor as you wake up in the morning? Go one step further and make your home a more relaxing and comfortable space by installing radiant floor heating. Our company offers professional floor heating installation customized to the size of your house and your specific needs. An electric radiant floor heating system uses electric wires under the floor to provide heat. This is an effective heating system with an average lifespan of about 25 years. The system allows you to customize the settings and set different temperatures for different rooms in your house.

Hydronic radiant floor heating installation

Imagine waking up in the morning and stepping upon a warm floor. Installing radiant floor heating will take your home to the next level of coziness and make it an even more comfortable and relaxing place. A hydronic radiant floor system uses a boiler to heat the water, which is then distributed through pipes under the floor to provide heat in your house. This is an efficient heating system with an average lifespan of about 20 years. The system allows you to customize the settings and set different temperatures for different rooms in your house.

Try out the best HVAC software for small businesses online

Convenient E-payment Options

Receive online payments

As much as your clients value the benefits of HVAC systems, they value the comfort and ease of online payments. Using IKOL HVAC business software, you can effectively manage your finances.

Accept and track online payments in the same place you schedule your work
Request full or partial payment in advance
Create and send online invoices

Illustration of a person checking a phone with a notification card that reads "Customer paid for duct cleaning."

efficient job scheduling tool

Schedule your job and dispatch tasks

Different HVAC services require different amounts of time, which can make your schedule difficult to manage. Whether it is a whole system installation, unit replacement, or just a quick repair, you need software that allows you to manage tasks smartly.

Share your work calendar
Assign jobs to your team members
Collect and share information about specific tasks
Provide your coworkers with job details

Quick Online Quotations

Create quick quotations

Whether it's an air conditioning installation, furnace repair, or heat pump maintenance visit, your potential clients want to learn about the service process, cost, and duration. Create professional customer quotes and ensure you and your clients are on the same page.

Create a quick quotation option and let your customer easily ask for the estimate
Learn about your clients' specific needs and ideas
Inform about your minimum rate for the job, your requirements, and the overall job process